Ethics Guideline

Korean Society of Food Hygiene and Safety Research and publication ethics


(Enacted on January, 2008)
(Revised on December, 2019)
(Revised on July , 2020)


Chapter 1. General rules

Article 1 (Purpose) These rules govern the implementation and operation of the Research Ethics Committee (hereinafter referred to as “the Committee”)regarding the procedures for ensuring the authenticity of research and publication ethics of the Korean Society of Food Hygiene and Safety (KSFHS).
Article 2 (Application) These rules apply to papers submitted to the academic journal of KSFHS and presentations given at the academic symposiums.
Article 3 (Editorial responsibilities) The Editorial Board works to monitor and safeguard publication ethics, regarding specifically the following: guidelines for retracting articles; maintenance of the integrity of the academic record; preclusion of business needs from compromising intellectual and ethical standards; publishing corrections, clarifications, retractions, and apologies when needed; and excluding plagiarism and fraudulent data. The editors also maintain the following responsibilities: responsibility and authority to reject and accept articles; avoidance of conflict of interest with respect to articles they reject or accept; promotion of publication of corrections or retractions when errors are found; and preservation of the anonymity of reviewers.
Article 4 (Roles and responsibilities for authors) Authorship credit should be based on 1) substantive contribution to concept and design, acquisition of data, and/or analysis and interpretation of data; 2) drafting of an article or revising it critically for important intellectual content; 3) final approval of the version to be published; and 4) agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. Every author should meet all of the following four conditions:
① The Journal of Food Hygiene and Safety does not correct authorship after publication unless a mistake has been made by the editorial staff. Authorship may be changed before publication but after submission when an authorship correction is requested by all of the authors involved with the manuscript.
② The members of the Korean Society of Food Hygiene and Safety accept and bear all responsibility as researchers and scientists for their intellectual activities and research.
③ Members must provide accurate information regarding all affilations and positions of researchers. In case the author is a minor, he/she must provide accurate information concerning their affiliation, position, and year of enrollment.
Article 5 (Originality, plagiarism and duplicate publication) Submitted manuscripts must not have been previously published or be under consideration for publication elsewhere. No part of the accepted manuscript should be duplicated in any other scientific journal without the permission of the Editorial Board. Submitted manuscripts are screened for possible plagiarism or duplicate publication by Similarity Check upon arrival. If plagiarism or duplicate publication is detected, the manuscript in question may be rejected, author(s) will be named in the Journal, and the relevant institutions will be informed. Other penalties for the author(s) may also be incurred. Letters of permission are required for any and all materials that have been published previously. It is the responsibility of the author(s) to request permission from the publisher for any material that is being reproduced. This requirement applies to text, figures, and tables.
Article 6 (Definition of deceptive research practices) “Deceptive research practices” means any of the following acts undertaken during the process of a research proposal and also involves the execution, reporting and presentation of research findings:
① “Fabrication” is the act of creating false data or research results that do not exist.
② ”Modulation” is the act of distorting the content of a study or research results by artificially manipulating research materials, equipment, processes, etc., or by arbitrarily modifying or deleting data.
③ ”Plagiarism” is the act of appropriating the content and creative work of others without proper approval or quotation. A. "Idea plagiarism" and "text plagiarism" refer to the use of a part of someone else's writing without citing the source or author of the original work.
B. "Mosaic plagiarism" is the act of adding, inserting or replacing parts of an original text or source material using synonyms.
④ “Inapproriate declaration of authorship” means not granting authorship of a paper without justifiable reason to a person(s) who made scientific or technical contribution to research content or results, or, the granting of authorship, expression of gratitude or courtesy to a person(s) who did not contribute to the same.
⑤ ”Duplicate and overlapping publication” refers to the publishing of work in a second journal that is identical or substantially similar to a researcher’s previous research results without a source, and the obtaining of profit or research funds for that work, or having the work recognized as a separate research achievement.
⑥ “Illegal revision of a paper” refers to the addition or deletion of an author's name regarding a paper intended for publication by directly contacting a publishing agent without due process of the Committee.
⑦ ”Official false statement” means making false statements about one’s academic background, career, and research results upon submission of a research paper.
⑧ “Self-plagiarism” is the act of reusing significant portions of one’s work, including work already published in similar journals dealing with related topics, without revealing the source.
⑨ Acts that go beyond criteria normally tolerated in academic circles.
⑩ Fraudulent acts that require investigation or verification by the Committee.
Article 7 (Secondary publication) It is possible to re-publish a manuscript that satisfies the conditions for secondary publication as stipulated in the ICMJE Recommendations. (http://www.icmje.org/urm_main.html).
Article 8 (Conflict of interest statement) The corresponding author must inform the editor of any potential conflicts of interest that could influence the authors’ interpretation of the data. Examples of potential conflicts of interest are financial support from or connections to companies, political pressure from special interest groups, or any other academically related issues. In particular, all sources of funding applicable to the study should be explicitly stated.
Article 9 (Definition of researcher ethics) For the establishment of proper research ethics, researchers must comply with all stipulations of the following provisions:
① To ensure authenticity of research, authors who conduct the research and presents the results, as well as the reviewers who evaluate the research results, should carry out all research activities with transparency and sincerity, without any actions against good conscience.
② Once accepted, manuscripts may not be reproduced in part or wholly without the permission from the Journal secretary. Articles should not be reproduced for commercial purposes without the permission from the Journal society. Manuscripts dealing with any experimental work on human subjects or animal materials should meet the relevant regulations or requirements imposed by institutional or governmental authorities, and this should be clearly stated in the manuscript. Any unusual hazards inherent in the chemicals, equipment, and procedures used in an investigation should be clearly identified in the manuscript reporting the work.
③ Research subjects should be protected, and clinical research must be conducted in accordance with the Helsinki Declaration's ethical standards and subject to prior consent from the appropriate institution's Bioethics Committee (IRB). Animal experiment research must be approved by the Animal Experiment Ethics Committee (IACUC)
④ When publishing research results, the following provisions should be observed.
1) You must not make false statements about your academic background, career, qualifications, research achievements, and results.
2) Researchers may take responsibility and receive recognition as authors only for research they have personally conducted or to which they have contributed.
3) The order of authors (translators) or authors of a thesis or other published work should be accurately reflected according to the level of contribution to the research regardless of their relative position.
4) In the case of partial publication of an academic thesis, it is preferable to have the student and the academic advisor named as co-authors.
5) An author's affiliation should be stated as the affiliation at the time the research was conducted, but if the affiliation was changed at the time of submission, the fact can be appropriately indicated in the footnote section.
6) Individuals who provide non-academic, administrative or technical support in the research process may be given recognition in the ‘acknowledgments’ section.
7) Any lectures or presentations in print publications and other media which are related to a research paper should be based on scientific knowledge and facts.
8) (Amended) An author may cite the work of other researchers either in the original or translated version of a paper. The author should also take all necessary steps to guarantee accuracy when stating sources and listing references.
Article 10 (Disposition of fraudulent acts) When the KSFHS Committee decides that a paper is the result of fraudulent acts as specified in Article 6, the article will be investigation according to the COPE flow chart (http://publicationethics.org/resources/flowcharts) and its author will be prohibited from submission of papers for the next five years, followed by disciplinary action, such as suspension or disqualification of membership, and the author may also be notified to the related organization or have his/her name published in the Journal.
Article 11 (Definition of terms) (1) “Informant” means a person who recognizes a fraudulent act and reports it to the Society (or the Committee).
(2) “Person under investigation” means a person who has been investigated for a fraudulent act based on the recognition of an informant or the Committee, or a person who is under investigation based on an assumption resulting from an investigation process where the person has been involved in a fraudulent act.
(3) “Preliminary investigation” means a preliminary procedure to decide whether it is necessary to officially investigate a reported or recognized fraudulent act.
(4) “Actual investigation” means a procedure to investigate whether a suspected fraudulent act has occurred.


Chapter 2. Composition and Functions of the Committee

Article 12 (Composition) The committee consists of no more than seven members including a chairman. The president appoints the chairman and other members.
① The editor-in-chief and academic director of the academic journal of the Society are mandatory positions and the vice chairman is elected from among the members.
② Term of the membership is two years and can be served consecutively.
Article 13 (Chairman) (1) Chairman represents the committee and presides over meetings.
(2) Vice chairman assists the chairman and becomes an acting chairman when the chairman is absent.
Article 14 (Assistant administrator) The committee has an assistant administrator who handles overall administrative matters.
Article 15 (Meetings) (1) The chairman calls and presides over meetings of the committee.
(2) At a meeting, a majority of the members must be present and a majority of the attending members must agree to make a final decision.
(3) The committee meetings are closed meetings. If necessary, other concerned parties can attend and state opinions.
Article 16 (Functions) The committee deliberates and decides the following:
① Revision of the rules
② Receipt and handling of fraudulent act reporting
③ Starting an actual investigation, and decision, approval and re-deliberation on investigation findings
④ Protection of informants and persons under investigation by the Korean Society of Food Hygiene and Safety according to its rules on research ethics and authenticity
⑤ Handling of results of research authenticity verification and follow-up measures
⑥ Other aspects regarding committee operation


Chapter 3. Reporting Fraudulent Act and Protection of Rights

Article 17 (Reporting a fraudulent act) An informant can report a fraudulent act in writing or by email. Evidence must be submitted in writing and real name reporting is mandatory.
Article 18 (Protection of informants) (1) The committee should not reveal personal information of the informant for protection unless it is necessary.
(2) The committee must take actions to protect the informant if the informant experiences illegitimate pressure or threat due to the fraudulent act reporting.
Article 19 (Protection of rights of person under investigation) Until the investigation on a fraudulent act is completed, the committee must be careful not to infringe upon rights or reputation of the person under investigation. If the person turns out to be innocent, it must make efforts to recover the reputation of the person.
Article 20 (Raising an objection and protection of defense right) The committee must ensure an informant and the person under investigation have equal rights and opportunities of opinion statement and objection. Such procedures must be informed beforehand.


Chapter 4. Preliminary Investigation

Article 21 (Composition of the committee) Preliminary investigation committee is formed within ten days from reporting and is composed of no more than three members including the chairman.
Article 22 (Period and methods of preliminary investigation) (1) Within 30 days from formation of the preliminary investigation committee, it must decide whether an actual investigation should be conducted.
(2) If it has been more than three years since a fraudulent act was committed, the no action will be taken.
(3) Through preliminary investigation, the following are reviewed:
① Whether a report applies to the fraudulent acts specified by the Article 6
② Whether a report is specific and clear enough to lead to actual investigation
③ Whether more than three years have passed since a fraudulent act was committed
Article 23 (Report and notice of the preliminary investigation result)
(1) Result of the preliminary investigation is notified to the informant and the person under investigation within ten days from the committee. Such procedure must be informed beforehand.
(2) The result report of the preliminary investigation must include the following:
① Specific information regarding the suspicion
② Facts on the fraudulent act suspicion
③ Grounding for decision on whether to conduct an actual investigation


Chapter 5. Actual investigation

Article 24 (Beginning and duration of an actual investigation) (1) A actual investigation starts within 30 days after the result of a preliminary investigation. During the period, the committee (hereinafter referred to as the ”investigation committee”) must be informed to conduct an actual investigation.
(2) The actual investigation must be completed within 90 days.
(3) If the investigation committee decides that it cannot be completed within the specified period, it can explain the reason to the Committee and request a 30-day extension (one time only).
Article 25 (Formation of an investigation committee) (1) An investigation committee is composed of at least five members.
(2) Formation and duration of an investigation committee are decided by the Committee. Chairman of the investigation committee is elected from among the investigation committee members.
(3) The investigation committee must include at least two members with specialized knowledge and experience in the related matter. For objectivity and fairness, at least two people must be appointed from outside the Society.
(4) A person who has a stake in the related matter should not be included in the investigation committee.
Article 26 (Request for appearance and document submission) The investigation committee can demand that the person under investigation, informants and witnesses appear for testimony.
Article 27 (Submission of the investigation result) (1) The investigation committee must submit the result to the Committee within the actual investigation period.
(2) The result must include the following:
① Specific details of the reported acts
② Facts of suspicion concerning the fraudulent act(s)
③ Statements relating to evidence and witnesses
④ Investigation results
⑤ Other data useful for decisions


Chapter 6. Decision and Actions

Article 28 (Decision) (1) Decision must be made within six months from the beginning of the preliminary investigation.
(2) The Committee reviews the final report of the investigation committee and suggests warnings, restriction on paper submission, suspension or disqualification of membership to the head of the Society and notifies the result to the informant and the person under investigation.
(3) If the informant or the person under investigation refuses to accept the decision, he or she must submit a re-deliberation request to the chairman of the committee within 30 days from receipt of the result notice.
Article 29 (Re-deliberation) (1) The Committee must decide whether to conduct re-deliberation within 10 days of receiving a re-deliberation request form.
(2) Re-deliberation procedures and methods are decided by the committee.
Article 30 (Action) The head of the Society must inform the final decision to the head of the organization of the person who committed the fraudulent act.


Chapter 7. Records and Confidentiality

Article 31 (Storage of records) All records from the preliminary and actual investigations are kept at the secretariat of the Society for five years.
Article 32 (Confidentiality) All facts on research and publication ethics authenticity investigation must remain confidential and people involved in the investigation must not reveal the information obtained during any process. If there is a need to disclose information, the Committee will vote on any necessary decisions.


Supplementary provision

These rules are effective from January 1, 2008.